Board Meeting Minutes – 06.02.21

Board Meeting Minutes (at LCCA West Campus, 818 W. Wisconsin Ave, Oconomowoc)

June 2, 2021

ATTENDEES

Board Members in Attendance:

-Kristina Vourax -Taryn Whipple – Royce Hix
– Ali Schweitzer – Dan Fuhrman – Tim Peterson

Also in Attendance:

– LCCA Principal, Bart Williams
– LCCA HR Director, Kim Nichols

AGENDA

Board Meeting Called to Order

1. 7:13 p.m.
2. Pledge of Allegiance.
3. Agenda approved.
4. Floor opened for public comment, none given.
5. Board meeting minutes from May 5, 2021 approved.

New Business

6. Principals Report
a. Key Upcoming Dates:

i. Sat. June 5th: Open house at LCCA east (our K through 4 at Holy Trinity) 10:00 a.m. to noon.
ii. Sun. June 13th: LCCA family picnic at St. Matthew’s 1:00-4:00 p.m. (bring your own food).

iii. Fri. June 18th, July 16th, & Aug. 20th: Game nights at LCCA West for 7th – 9th
grade students from 5:30 to 8:30 p.m.
iv. Thur. July 8th: Faculty/staff breakfast & get-together at LCCA (specific details being finalized). Alternate faculty/staff breakfast & get-together at LCCA on Tue. July 13th for those who could not make it on July 8th.

v. Sat. July 31st: LCCA Liberty Gala fundraiser.
vi. Mon. August 23: Faculty and staff convene at LCCA. Open house at both locations 4:30-6:30 p.m.
vii. Tues. August 24: Hillsdale instructional staff at LCCA to train faculty and administrators the rest of the week.
viii. Fri. August 27: Grand-opening/ribbon-cutting ceremony at LCCA West for all of
LCCA (mid-day).

ix. Mon. August 30: Hillsdale instructional staff back at LCCA for four more days of
training us.
x. Tues. August 23 & 31: Open houses 4:30-6:30 p.m. at both LCCA locations. xi. Tues. Sept. 7: First day of school!

b. Current Enrollment Numbers: To date, 462 students enrolled K-9. In addition, we have 104 students on the waitlist. Two seats are open in 6th and 2 seats in 9th. Families need to fully register and pay their $65 school supply fee by July 1 or their offers will be withdrawn and these seats will be given to other students on the waitlist.

c. Human Resources Update (Kim Nichols) – see attached. d. Orientation and Training

i. There are 16 teachers heading to Hillsdale College on their own time in June.

ii. Hillsdale will provide on campus training at LCCA for two weeks in August. e. Gantt Chart Update: Turning it over to Royce and Tim

7. Treasurer’s Report:
We received deposits for $100k for loans to be repaid. We have a variety of funding sources the board continues to work with which, conservatively, should provide a minimum additional $700k. This is a large step towards closing the gap to our original pre-opening budget goal of $1.26M. The Operating Costs category had a slight uptick in unfavorable variance. This is due to an acceleration of expenses for promotional & fundraising materials. Prepaid expenses related to the Liberty Gala are $6,757, which are more than offset by paid registrations to-date. We remain net positive on cash flow for this event. The bottom line Statement of Position as it appears today is that we are ahead of pro-rated expectations by $62,696.

8. Facilities and Finance Committee Update (Tim, Dan & Royce)
a. Continued discussion about the current financial condition of the school and budgets. b. Discussion about advancement of the current facilities plan,
c. Officially take possession at both locations July 1, but have early access for meetings, furniture storage, renovations, etc.
d. Getting quote on Holy Trinity renovations to build out that one big classroom, make bathrooms ADA compliant, and fixing up those for classrooms,
e. Getting three painting quotes for LCCA West,
f. Will have financing to pay for LCCA East renovations,
g. We agreed to let Okauchee Little League baseball play at LCCA East (Holy Trinity) this
summer – pre-existing agreement,
h. Discussed signage plan at both school locations.
i. Issue of St. Matthews & Holy Trinity Inventory (hand-off) – solidified.
j. Set timeline for decision on Accounting Software & assigned subcommittee to decide.

9. Fundraising & Stakeholder Communications Committee (Kristina and Ali)
a. LCCA Liberty Gala is set for July 31, 2021: Almost sold out. Still seeking event sponsors.
b. Ella’s Fundraiser: 73 people attended, waiting on the final dollar amount raised. c. Outstanding grant applications/status:

i. We should know by early June if LCCA is awarded the Wisconsin DPI federal charter school implementation grant.
ii. We have submitted an application to the Bradley Foundation.

d. Donor Package Development: Will begin identifying giving levels and related recognition/
naming opportunities.
e. Tribal Funding Fix: We will be working with local legislators to address the inequality of

charter school funding for Native American college authorizers.

Old Business

10. Board Manual underway, pushed the date to the start of school.

Adjournment

11. Meeting adjourned at 8:18 p.m.