Facilities And Finance Committee Minutes – 01.19.22

Facilities-Finance Committee Meeting Proposed Agenda Wednesday January 19, 2022, at 6 PM

LCCA West (St. Matthews Church – 2nd floor classroom) 818 Wisconsin Ave., Oconomowoc, WI

  1. Call to Order 6:09 pm by Tim Peterson
  2. Facilities Update – all
    1. Rooms are more balanced due to Butters Fittings & Pleased
    2. Quote for air conditioning additions for 2 unconditioned (E.) rooms coming from PeterKnapp (not experienced but Jericho is coaching/mentoring nicely)
    3. All seems to be going okay
  3. Finance Update – Brian Hasting (acting/interim CFO)
    1. Working now with CESA Rep to help with Fund Accounting for March 4 target budget
    2. Kristina Update (Testimony in Madison went relatively well)
    3. Expenses – Brian is working on a format used by other schools & working to break outby month and get access to accrual vs: cash
    4. Revenues
      1. Local Sources
        1. Donations
        2. Fundraising
        3. Student Fees
        4. School Co-Curricular Admissions
        5. Other School Activity Income
        6. Rental
      2. State Sources
      3. Federal Sources
      4. Proceeds from long term borrowing
  4. Old Business
    1. Insurance Renewals –
      1. $1MM Umbrella now but recommend upgrade to $3 MM to cover Educators Legal Liability/Employment Practices Liability/Educators Management Liability/Sexual Abuse
      2. Workman’s Comp is going up as p/r has gone up substantially, based on a $0.53 rate per 100 the premium will increase by over $9K annually.
      3. Mike, our rep, will be getting us quotes and clarifying all in February
    2. Public Audit Plan – Consultant & CESA both have recommendations for us
    3. Student Transport Plan – new Committee now headed by LCCA Parent, Brian Volkman,with volunteers Bill Brewster & Andrea Hayse (working with Fundraising/Communications Committee to conduct Survey to determine if parents

prefer to pay for bus route or consider Rideshare App (~$4-7K School expense based on

1st evaluated app called Pogo)

  1. 10th Grade Expansion/Capacity Plan – Date 2/5/22 for enrollment driving this (lotteryafter that)
    1. Milwaukee Used Pods – Too rough a shape to consider at this point with toomany variables
    2. Pods Leased – Plan for 4 – 8 more classrooms so we are not hamstrung later
      1. Land Survey to be contracted
      2. Proposal for zoning – multiple configurations considered
  2. Final review for approval of remaining invoices from Catalyst

i. Brian says it is to be paid after next DPI Tranche – so long as all outstanding work is done which appears to be the case

  1. New Business
    1. Tim Peterson motioned to go into Closed Session, according to Statute 19.85 (1) sub (e)Deliberating or negotiating the purchase of public properties… Motion passed –Committee entered Closed Session
    2. At 6:55 pm the Committee reconvened into Open Session and Tim Peterson noted therewas a detailed discussion of the committee on plans for meeting current and future cash flow with respect to certain properties under consideration
  2. 7:30 PM Motion made and seconded to adjourn with confirmation of next meeting (3rd Wed of the month – February 16th)