Facilities And Finance Committee Minutes – 03.16.22

Facilities-Finance Committee Meeting Minutes Wednesday March 16, 2022, at 6 PM

  1. Meeting called to order by Tim Peterson at 6:02 PM (Remotely attended via Teams by Brian Hastings/John Heller/Jericho Haust/Melissa Harwick/Peter Knapp) Dan F. was absent.
  2. Facilities Update – by Peter Knapp – working with vendors to obtain quotes for plumbing fixes to bathroom
  3. Finance Update
    1. Ambassadors’ Celebration financial recap – reported as a success with details to follow in the next board meeting
    2. Current Cash Flow – reported as stable and unchanged as previously report in prior board meeting. Gaps exist in late July / August timeline where proceeds from fundraising are required to fill the gaps.
    3. Budget update – reported as in progress with progress to be reported in next board meeting
  4. Old Business
    1. Public Audit Plan – a vendor selection process is still underway
    2. Transportation Update – Tim submitted a plan to the Town of Oconomowoc PlanningCommission indicating the school is planning to use a carpool mobile app to reduce traffic flow at both campuses.
  5. New Business
    1. Mobile Classroom/Pods Option Progress
      1. Capacity – we are planning for 4 but are looking for expansion to up to 12classrooms
      2. Zoning – We are submitting for approvals from the Town, County, and State
      3. Budget – Brian previously reported in the prior 3/2/2022 board meeting that the larger classroom unit was not economically viable as offered by the vendor and recommended we move forward with the 4 classroom setup this year. Tim indicated he will ask the board for deposit funding over the $5K initially requested to more closely match the WillScot terms and conditions
      4. Timelines – We are working to establish a deliver date based on expected municipal approvals
      5. Project Plan – Tim is working on a Gantt Chart detailing the many steps to be completed prior to the start of the new school year
    2. CFO Search Update – this process is ongoing
    3. Identification of alternative used Freedom, WI PODS offered up by John Heller will beconsidered as a backup alternative
  6. Confirmation of next meeting (3rd Wed of the month – April 20th at 6 PM)
  7. Meeting Adjourned at 6:59 PM